Registration Guidelines

All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully. Please also consider using a personal email account if your work email is connected to an institute with high security and privacy settings as the email may be transferred to junk folders. 

Each participant will receive a registration number by email after submitting the Online Registration Form. The preferred method of payment is by online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details.

Please make sure to pay your registration fee before the deadline for the selected registration type. The late fee will be automatically applied if your payment is not received before the deadline date. 

Unpaid or partially paid registration will not be considered valid until fully paid.  

All registration deadlines are applicable considering the local time (CET/CEST).

REGISTRATION FEES

All the above fees include a local VAT of 21 %.  

*To qualify for the student fee, please provide proof/student status of the University (e.g. pdf copy of the original inscription at a University or attestation by a professor) in English during the registration. The participant must be a student during the duration of the IPC/IOPC Conference. 

REGISTRATION FEE INCLUDES: 

• Admission to all sessions 
• Access to the exhibition area 
• Conference materials (online abstract book) 
• Refreshment during coffee breaks, lunches 
• Admission to Ice Breaker Party 

ACCOMPANYING PERSON FEE INCLUDES: 

• Access to general meeting areas (foyer) 
• Ice-breaker Party 
• General Tour of Prague Thursday 30 May 2024 (half day walking tour) 

SOCIAL PROGRAMME 

All participants are kindly asked to re-confirm or pre-register for the following event via the Online Registration Form, to be able to attend. 

ICE BREAKER PARTY 

• Date: 27 May 2024 
• Venue: Clarion Congress Hotel Prague, Freyova 33, Prague 9
• Ticket: Included in the registration fee 

STERNBERG DINNER 

• When: Thursday, 30 May 2024 
• Where:  National Museum 
• Address: Wenceslas Square 68, 110 00 Prague 1 
• Transportation: NOT PROVIDED 
• Ticket: 119 EUR (not included in the registration fee; seating capacity max 250 pax)

All participants are asked to bring their conference badge to the dinner, as it will serve as a ticket. 

GROUP REGISTRATION 

If you wish to register more participants/delegates, it can be processed under one account. After completing the first registration, there is a button labeled “Add participant”. 

SPONSOR AND EXHIBITOR  

Please contact the Sponsorship and Exhibition Manager directly.
Contact Person: Lucie Šenková
E-mail: sponsorship@prague2020.cz

CONFIRMATION 

Each participant will receive a registration overview and an email notification confirming the receipt of payment. To view the status of your payment, click here. 

If you did not receive a confirmation email, please kindly check your spam folder, and mark our e-mail address as trustworthy. 

PAYMENT DETAILS 

All fees are to be paid in EUR (€), free of all bank charges. However, please confirm with your bank as to any possible charges from their side. 

Registration fees are collected on behalf of IPC/IOPC by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

ONLINE PAYMENT BY CREDIT/DEBIT CARD 

The preferred method of payment is payment by card online via our secure payment gateway:
Saferpay – Payment Solution by SIX Payment Services.
Online payments service provider – Saferpay 

ACCEPTED CREDIT / DEBIT CARDS 

In the unlikely event of a rejected online credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway. 

The accepted currency is EUR only. 

BY BANK TRANSFER 

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid. 

Payment by bank transfer is available until 13 May 2024. After this date, all payments can only be done by credit/debit card. 

FINAL INVOICE 

• The final invoice can be downloaded from the Online portal three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the IPC-IOPC Conference Secretariat. 
• The final invoice will be issued based on details provided while registering (step Contact/Invoice details). 
• Any change of such details (address, VAT number, etc.) is possible only within 3 days from the registering date. 

CANCELLATION / REFUND POLICY 

All cancellations must be notified in writing (by email) to the IPC/IOPC Organizing Secretariat. The registration fees will be reimbursed in accordance with the following cancellation policy. 

CANCELLATION OF REGISTRATION 

• Until 15 April 2024 – a 30 EUR administrative fee will be deducted. 
• From 16 April 2024 until 30 April 2024 – 50% of the fee will be refunded.
• From 1 May 2024 no refund can be processed 

CANCELLATION OF OTHER BOOKABLE ITEM 

• Until 30 April 2024 – a 30 EUR administrative fee will be deducted.
• From 1 May 2024 – no refunds will be processed 

GENERAL CONDITIONS

For any change of name or change of registration type, a fee of 20 EUR will be charged. 

VISA LETTER 

The Visa invitation letter can be downloaded from the Online Registration Portal after the registration is confirmed and paid in full. If you need assistance with the VISA invitation letter, Please contact us. 

CERTIFICATE OF ATTENDANCE 

The Certificate of Attendance will be available for download in the online portal after the conference. 

INSURANCE 

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage, or loss. Participants are advised to take out adequate personal insurance. 

CANCELLATION OR MODIFICATION OF THE CONFERENCE DUE TO FORCE MAJEURE 

In the event of a force majeure situation, the CZECH IN s.r.o. reserves the right to alter or cancel the Conference without prior notice, including any change of the time and/or venue of the conference. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of the organizer which prevents or impedes the realization of the conference. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or other epidemics such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire, or other natural physical disasters, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. 

DATA PRIVACY AND SECURITY 

The European General Data Protection Regulation (EU GDPR) entered into force on 25 May 2018, and it involves some additions to data protection. 

We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here. 

After creating your user account in our system, you can manage your information, and protect your privacy and security via our Online Portal which is fully GDPR compliant. 

Feel free to contact us with any questions regarding the Privacy Policy, Data Protection, and GDPR in general by email or phone at +420 296 219 600.